Rationalizing purchases and management of spare parts

• standardizing codification and optimizing spare parts management of the group worldwide
• reducing total amount of immobile stock in spare parts warehouses

Simplification: reduction in variety and number of codes and clear identification of individual spare parts, avoiding errors of insertion and duplication

Efficiency: facilitating search for specific spare part on the basis of its technical features using the entire warehouse network in the different branches of the Group

Cost saving: adopt advanced management policies and optimization algorithms

Controlling: introduce KPI on the performances of the warehouse and redefine the Framework Agreements of the main spare parts suppliers

Transparency: have a purchases flow that is traced and controllable in real time
Solutions

The process of optimization of warehouse management was structured in various phases:
design of new codification standard

• coding of all items in the warehouses
• correction of the errors of the old coding and unification of interchangeable codes
• redefinition of layouts and introduction of controlled accesses
• training of warehouse workers and information to maintainers
• identification and elimination of obsolete items
• management of low-turnover codes with a view to disposal and sharing
• introduction of algorithms for inventory optimization
• design and development of KPI dashboards
• review and/or introduction of Group procedures
• introduction of Framework Contracts

• enabled exchanges within the various Group offices thanks to the unambiguous coding and reliability of the codes (+ 50% of intercompany exchanges in 1 year) and to the possibility to search for spare parts according to the specific technical characteristics
• re-layout of the warehouse for alignment with the Group’s infrastructure standards
• identification and elimination of obsolete items with the release of storage volumes and the possibility of new layouts
• blocking of purchases for materials in excess of stocks and/or slow moving (potential saving due to non-purchase equal to 18% of the immobile stock)